Copier Rental
Copier Rental: Short-Term and Month-to-Month
Rental covers everything in one monthly fee - equipment, delivery, toner, parts and service - on a term as short as 30 days. Use it when you cannot commit to a lease: a job site, a temporary office, a seasonal spike, a trial before purchase, or a gap while a leased machine is replaced.
Written by Rafael Machado, CFO
What a rental includes
Delivery and pickup, installation and network setup, all toner for the duration, all parts and labor, and preventative maintenance. There is nothing to buy separately except paper. If the machine fails we replace it rather than repair it on a long timeline, because a rental customer usually has a deadline.
When renting is the right call
Construction and project sites that exist for eight months. Legal teams staffing up for a trial. Accounting firms through tax season. Offices between locations, or waiting on a build-out. Organizations that want to run a machine for ninety days before committing to five years on it. Event and conference production. Disaster recovery when an existing device is out of service.
If your need runs longer than about eighteen months, compare against copier leasing - past that point a lease is almost always cheaper per month.
Terms and credit
Short-term rentals of 30 to 90 days generally require no credit application, just a purchase order or card on file. Terms of six months and longer are usually priced lower per month and may involve a short credit review. Rates depend on the machine, the term and the location.
What we rent
Most of the catalog is available to rent, from a compact desktop multifunction device up to a floor-standing 45 page per minute colour machine. Production equipment can be rented but needs more lead time and a site survey for power and floor loading.
Featured equipment
Copiers and Multifunction Printers Available to Rent
A sample of what's typically in stock for short-term placement, from a compact desktop unit to a floor-standing production machine. Availability changes daily - confirm your model and dates with us directly.
Kyocera
Details
TASKalfa 408ci
- Speed
- 40 ppm
- Output
- Color
- Max sheet
- 11 × 17+
- Volume
- 15,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Xerox
Details
AltaLink C8135
- Speed
- 35 ppm
- Output
- Color
- Max sheet
- 11 × 17+
- Volume
- 15,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Xerox
Details
PrimeLink C9070
- Speed
- 70 ppm
- Output
- Color
- Max sheet
- 11 × 17+
- Volume
- 120,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Ricoh
Details
Aficio MP 3053
- Speed
- 30 ppm
- Output
- Black
- Max sheet
- 11 × 17+
- Volume
- 9,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Kyocera
Details
ECOSYS M6630cidn
- Speed
- 32 ppm
- Output
- Color
- Max sheet
- 8.5 × 14
- Volume
- 4,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Kyocera
Details
ECOSYS M8130cidn
- Speed
- 30 ppm
- Output
- Color
- Max sheet
- 11 × 17+
- Volume
- 7,000/mo
Ask for a rate
Available now · 30-day minimum, everything included
Read next
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Updated June 24, 2026Renting a Copier During an Office Move
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Updated August 6, 2026Questions
Frequently asked questions
What is the shortest copier rental term?
Thirty days. Shorter arrangements are possible for events and conferences but are priced as a flat job rather than a monthly rate.
Is toner included in a copier rental?
Yes. Rental pricing includes all toner, all parts, all service labor and preventative maintenance. Paper is the only consumable you supply.
Do I need a credit check to rent a copier?
Not for short terms of 30 to 90 days, where a purchase order or a card on file is enough. Longer rentals may include a brief credit review because they are priced closer to lease rates.
Can I apply rental payments toward a purchase?
On rentals of six months or longer we will usually credit a portion of what you have paid against the purchase or lease of the same machine. Ask for it to be written into the rental agreement at the start rather than negotiated at the end.
How quickly can a rental copier be delivered?
In the Twin Cities metro, often within one to two business days for stocked models. Elsewhere in the country, typically three to five business days depending on the machine and the destination.
Tell us the dates and the location
Give us a start date, an end date and a city, and we will confirm availability and a monthly rate, usually the same business day.